Customer Complaints Policy

GOALS OF THE POLICY

We value complaints as they assist us to improve our products, services and customer service.

This policy has been designed to assist both customers and staff. Articulate IT (Pty) Ltd is committed to consistent, fair and confidential complaint handling and to resolving complaints as quickly as possible. We aim to make it easy for people to make a complaint if they are dissatisfied and we will treat all customers making a complaint equally.

DEFINITION OF A COMPLAINT

Complaints are defined as any expression of dissatisfaction or grievance made to staff by a customer or member of the public in relation to our business.

RECORDING COMPLAINTS

All complaints made, verbal or written, will be recorded at the time the complaint is made, or as soon as possible afterwards. The complaint should be recorded by the staff member who took the details.

When taking a complaint, staff will record the name and contact details of the customer, as well as full details of the complaint including the date. Details of all communication with the customer and any actions to resolve the complaint will be recorded in the same place.

Recorded complaints will also be monitored for any ongoing trends by management and efforts made to resolve any ongoing issues.

Customers’ personal details or details of their complaint will not be divulged to third parties unless we have their written consent.

INFORMING CUSTOMERS OF PROGRESS

We strive to resolve all complaints within seven working days. Written complaints will be acknowledged promptly.

Customers will be given an approximate timeframe at the time they make their complaint. Customers will be informed of the progress of their complaint regularly, especially if there are any delays or changes to what has been agreed.

Customers will be informed of any changes to our products or services as a result of their complaint.

Where appropriate, customers who have had a complaint resolved will be contacted at a later date to see if they are happy with how their complaint was handled.

RESPONDING TO COMPLAINTS

All customers making a complaint will be treated with courtesy. Where possible, complaints will be resolved at the first point of contact.

If the complaint can’t be resolved immediately, the customer will be given a timeframe, a contact person and details of our complaint handling process. Where possible, the staff member taking the complaint details will be the contact person.

ESCALATION OF COMPLAINTS


If a complaint cannot be resolved by the usual complaint process, it should be referred to senior management and the customer will be informed and given an amended timeframe for resolution.

REVIEW OF COMPLAINT HANDLING POLICY AND PROCEDURES

Articulate IT (Pty) Ltd is committed to continuous improvement and this policy will be reviewed regularly for effectiveness and updated.

This complaint handling policy is supported by management. We commit to providing this policy to all staff and displaying it in our business for customers.

service Learn at Your Own Pace Learn at your own pace with access to recordings of your classes.
service Learn From Professionals Professionals in their fields present up-to-date courses for you.
service Certificate of Assessment Upon course completion a Certificate of Assessment is available.